Every year we provide a basic guide to what attendees should take note of in order to guide them in preparation for their travels. In addition to this site, important updates will be sent by e-mail to all registered delegates. Please make sure to register as soon as possible.
For more information, please contact claire@musicinafrica.net
Keep checking this page for more additions.
CONFERENCE
(Conference sessions, exhibitions and networking)
Thursday 30 - Friday 31 October
Aula Theatre
Hatfield Campus - University of Pretoria
Address: Lynnwood Rd, Hatfield, Tshwane
FESTIVAL
Friday 31 October
Propaganda
Address: 271 Struben street, Pretoria Central, Tshwane
Saturday 1 November
012central
Address: 387 Helen Joseph St, Pretoria Central, Tshwane
You may register HERE for the conference.
Airport & Arrival
For ACCES 2025 in the City of Tshwane, the most convenient airport is Johannesburg’s OR Tambo International Airport (JNB), which serves as the main gateway for international arrivals. From there, delegates can take a 45-minute transfer to Tshwane. Uber and Bolt ride-hailing services are readily available from the airport, with fares to Tshwane typically ranging from USD 25 – 45, depending on the time of day and vehicle type.
Partner Hotels
We recommend delegates to stay at our partner hotels. Partner hotels offer pre-negotiated ACCES rates and will also have conference shuttles (from hotel to official ACCES venues in the mornings and evenings). We have secured two hotel options for our delegates.
Click here to secure your accommodation at Garden Court Hatfield or StayEasy Pretoria
If you prefer to book directly via email, use ACCES25 as your booking code.
Garden Court Hatfield
Email booking: gchatfield.reservations@southernsun.com (use ACCES25)
Phone: +27 12 432 9600
StayEasy Pretoria
Email booking: StayEasy.Pretoria@southernsun.com (use ACCES25)
Phone: +27 12 407 0600
We will update this page with more partner hotels as they become available.
Always check the latest requirements before booking travel—visa policy and procedures can change. Visit the official Department of Home Affairs site and your nearest South African diplomatic mission website for current application forms, fees, and instructions.
1. Visa requirements
If your country is not on South Africa’s visa‑exempt list, you'll need a Visitor’s Visa (often valid for up to 90 days for tourism or business purposes).
2. Required documents
According to the Department of Home Affairs (DHA) and embassy guidance:
- Passport ≥ 30 days valid past departure + 2 blank pages
- Visa application form (BI‑84) signed, black ink
- Photos: 2 × passport-size (white background)
- Financial proof: bank statements, etc. (typically last three months)
- Travel itinerary: return/onward ticket evidence
- Accommodation / invitation: hotel booking or host letter
- Yellow fever vaccine If arriving via endemic region
Please note: the DHA e-Visa portal may request a police clearance certificate and stamped bank statements, but these are generally not standard for a short-term visitor visa and may vary.
3. Where to apply
4. Processing times and fees
5. Where to get official information
VFS Global official site if VAC is used in your region—lists document checklists, fees, and processing instructions.
To enter South Africa, you must have a certificate to prove you’ve had a yellow fever vaccination if you’re coming from a country listed as a transmission risk.
While no other vaccinations are currently required for most international travelers to enter South Africa, it is strongly recommended to consult with a healthcare professional or travel clinic to determine which vaccines are necessary or advisable based on your individual travel plans, health history, and itinerary.
