VISA, HOTELS AND TRAVEL

Every year we provide a basic guide to what attendees should take note of in order to guide them in preparation for their travels. In addition to this site, important updates will be sent by e-mail to all registered delegates. Please make sure to register as soon as possible.

For more information, please contact claire@musicinafrica.net

Keep checking this page for more additions.

VENUES

CONFERENCE
(Conference sessions, exhibitions and networking)
Thursday 30 - Friday 31 October 
Aula Theatre
Hatfield Campus - University of Pretoria 
Address: Lynnwood Rd, Hatfield, Tshwane

FESTIVAL 
Friday 31 October
Propaganda 
Address: 271 Struben street, Pretoria Central, Tshwane

Saturday 1 November 
012central 
Address: 387 Helen Joseph St, Pretoria Central, Tshwane 

HOW DO I REGISTER FOR THE CONFERENCE?

You may register HERE for the conference.

VISA GUIDELINES

Always check the latest requirements before booking travel—visa policy and procedures can change. Visit the official Department of Home Affairs site and your nearest South African diplomatic mission website for current application forms, fees, and instructions.

1. Visa requirements

If your country is not on South Africa’s visa‑exempt list, you'll need a Visitor’s Visa (often valid for up to 90 days for tourism or business purposes).

2. Required documents

According to the Department of Home Affairs (DHA) and embassy guidance:

- Passport ≥ 30 days valid past departure + 2 blank pages
- Visa application form (BI‑84) signed, black ink
- Photos: 2 × passport-size (white background)
- Financial proof: bank statements, etc. (typically last three months)
- Travel itinerary: return/onward ticket evidence
- Accommodation / invitation: hotel booking or host letter
- Yellow fever vaccine If arriving via endemic region

Please note: the DHA e-Visa portal may request a police clearance certificate and stamped bank statements, but these are generally not standard for a short-term visitor visa and may vary.

3. Where to apply

  • Submit your application in person at a South African embassy, consulate, or visa‑application centre (VAC) in your country of residence.
  • Alternatively, you can apply online through the DHA e‑Visa portal (https://ehome.dha.gov.za) if your nationality is eligible—but note there are frequent reports of delays or portal issues. VFS Global often handles physical submissions efficiently via VACs.

4. Processing times and fees

  • Processing time is typically around 5–10 working days for embassy or VFS applications, though delays up to several weeks can happen.
  • Standard visa fee is approximately R 425 (USD 24), but may vary by nationality or VAC service costs like those charged by VFS Global.

5. Where to get official information

  • Department of Home Affairs (DHA) website: official source for forms, visa categories, and policy updates Department of Home Affairs.
  • South African embassy or consulate in your country: site for local requirements, fees, and booking appointments.

VFS Global official site if VAC is used in your region—lists document checklists, fees, and processing instructions.

HEALTH & RECOMMENDED VACCINATIONS 

To enter South Africa, you must have a certificate to prove you’ve had a yellow fever vaccination if you’re coming from a country listed as a transmission risk. 

While no other vaccinations are currently required for most international travelers to enter South Africa, it is strongly recommended to consult with a healthcare professional or travel clinic to determine which vaccines are necessary or advisable based on your individual travel plans, health history, and itinerary. 

FOR MORE INFORMATION

https://www.southafrica.net/us/en/