Call for applications: ACCES 2021 Logistics Coordinator

The Music In Africa Conference for Collaborations, Exchange and Showcases, or simply ACCES, is a pan-African platform for music industry players from across the continent to exchange ideas, discover new talent and accelerate the shaping of the vibrant music sector on the continent. ACCES is held in a different African city every year, attracting delegates from more than 50 countries in Africa and beyond. The event takes place over three days, offering a dynamic programme that includes training workshops, panel discussions, presentations, live performances, networking sessions, exhibitions and visits to key music industry hubs in the host city.

Key responsibilities

• Establish and maintain effective working relationships with suppliers, MIAF staff and other stakeholders in the course of work, including daily email and telephone communication with the MIAF office.
• Process accurate schedules for conference shuttles and airport pick-ups.
• Liaise daily with service providers to ensure the professional delivery of services.
• Process and support accommodation coordination (this includes collating and processing complex travel information from delegates into error-free schedules and facilitating bookings with hotels).
• Support flight coordination and booking.
• Calculate and support payment of per diems.
• Coordinate and communicate with service providers, suppliers and vendors across various areas – including transport, technical, food and security.
• Support PR activities such as press launch, distribution of invitations to events, manage invitee RSVPs, and other PR-related activities.
• Venue liaison prior to the event and regular venue site visits with potential service providers.
• Devise other key schedules such as exhibitor and accommodation lists.
• Maintain a good record of work documents (online and offline), including supplier contracts, schedules and other admin-related documents.
• Assist in the application for various event permits/clearances.
• Perform other duties and responsibilities as assigned.

Requirements

• A tertiary qualification in events management and/or related qualification.
• At least three (3) years’ experience in similar positions. 
• Communicate clearly and concisely in English, orally and in writing (French is an advantage).
• Proficient use of Microsoft Excel and Microsoft Word is a must.
• Ability to work independently.
• Experience working in the music or cultural sector.
• Be able to work flexible hours to accommodate event schedule, including evenings, weekends and holidays.
• Ability to organise and coordinate complex, high-profile functions and logistical activities, using specific principles and practices for event planning and coordination – from pre-production to production and post-production.
• Great people skills and ability to work in a team is a must.

If you are interested and available during the abovementioned period, send your CV with at least three contactable references and a short motivation to Ms Violet Maila at violet@musicinafrica.net no later than 11 October 2021. Please use ‘Logistics Coordinator’ in the subject line of your email.

Only successful candidates will be contacted. Applicants who do not hear from us by 15 October may consider their applications unsuccessful. Applications are open to South Africa-based applicants only.

For more information about ACCES, visit the official website. 

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